Building trust in data through lease administration
Getting more value from your real estate starts with accurate and consistent data — including all the details buried in lease agreements.
“Just about every real estate function relies on lease data. Strategists use it to evaluate your current portfolio, transaction managers leverage it to drive decisions, and facility managers need it to understand tenant and landlord responsibilities,” says Brett Abrams, Global Head of Lease Administration, JLL. “But too often, that data lives in a variety of spreadsheets in different formats, making it hard to fully understand the global footprint and stay on top of lease events.”
Centralizing your lease administration function with an experienced partner can provide an efficient path to streamline data collection and improve data quality. You’ll transform your data into a real-time advantage so you’re better equipped to identify cost savings, mitigate risks and act with precision.
That’s what one leading retailer did when it realized that inconsistent data across regions was hindering strategic decision-making. To unify lease data across its expansive global portfolio, the company turned to JLL for a comprehensive lease administration overhaul. The result? A 72% reduction in unconfirmed lease options, 100% data consistency across 1,500+ leases and a robust foundation for strategic portfolio management.
Unifying lease administration, audit and accounting into a single source of the truth will give you full command and clarity over your lease operations and compliance. Plus, you’ll be able to uncover hidden value. At JLL, we treat the data managed by our Lease Administration team as actionable real estate intelligence, using it to develop more informed portfolio strategies. Your data can be a source of competitive advantage, helping you stay ahead of ever-changing market dynamics.
Creating lasting change with an integrated team
Every decision and transaction creates ripples across your entire organization. Strong ties between the people setting and executing strategies help ensure those ripples create positive, lasting change.
“Companies increasingly recognize the need to make portfolio decisions in a holistic manner. To fine-tune your footprint, you need reliable analytics across the portfolio, and teams who work together toward a common goal,” says Alex Diaz, JLL’s Global Head of Portfolio Solutions.
At JLL, our Portfolio Services teams infuse our strategies with insights from colleagues across our business, including space planners, facility and project managers, sustainability specialists, workplace designers, brokers and capital markets professionals. Once it’s time to implement strategies, we collaborate with our client to transition to the teams who will be rolling them out, ensuring a coordinated approach.